mazowieckie / Warszawa, Śródmieście
Administrative Assistant in Equipment and Logistics Division/Engineering and Acquisition Unit/Acquisition Sector
wczoraj
For our Client, we are looking for:
Administrative Assistant in Equipment and Logistics Division/Engineering and Acquisition Unit/Acquisition Sector
Location: Warszawa, Śródmieście
Reference Number: AA/req92/2025
The description of duties is a presented below:
- Support EQUIPMENT unit in gathering business requirements for new contracts by attending interviews and meetings to understand the needs and objectives of new contracts.
- Facilitate solutions on contract issues by coordinating discussions among involved parties.
- Managing the documentation management for contracts from internal/eternal stakeholders. Securely store, organise, and retrieve contracts under MyFX.
- Collecting signatures from all relevant parties involved in the contract and monitor contract dates and set up reminders to ensure timely action on renewals or terminations.
- Under the supervision of EQUIPMENT EAQ Project/Contract Manager ensure contract compliance by monitoring and controlling contractual obligations, deliverables acceptance and payment processing.
Requirements:
- Education: successfully completed secondary education related to the business needs;
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
Personal skills:
- high level of responsibility and ability to work independently;
- high level of service orientation;
- ability to work under pressure and experience in organizing work and prioritizing accordingly;
- ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- strong sense of accuracy and attention to detail;
- high level of discretion and ability to handle confidential matters;
- proven organizational skills;
- ability to adapt to a dynamic working environment;
- ability to learn new skills and software;
- ability to work in a team.
We offer:
- contract of employment through the Employment Agency;
- daily remuneration: 70,87€ net;
- medical care, sport card;
- opportunity for development and promotion;
- convenient location of the office - the centre of Warsaw;
- work with professionals.
Application deadline: until March, 27 2025
Please be advised that only resumes in English will be considered.