mazowieckie / Warszawa, Śródmieście

Administrative Assistant in Operational Planning Division

2024-08-28

For our Client, we are looking for:

Location: Warszawa, Śródmieście

Reference Number: AA/req70/2024

Duties and tasks linked to the post:

To provide administrative support in general administrative procedures;
To support the document flows and archiving;
To support in drafting notes, letters, reports and follow ups on documents;
To assist in the organisations of online and physical meetings and drafting minutes as necessary;
To assist in handling correspondence and agenda management;
To monitor mailboxes and communicate with internal and external parties;
To support in the review of documentation attached to claims, invoices and requests for payments.

Requirements:

Education

Essential requirements:

Advantageous criteria:

depending on the business needs, the following criteria are considered advantageous:
university degree in the field of business administration, finance or economics;
knowledge of the EU financial regulatory framework;
additional education related to asset management;
university degree in public relations, journalism or languages;

Work experience

Essential requirements:

at least 1 year of professional experience in the specific area depending on the business needs.

Advantageous criteria:

depending on the business needs, the following criteria are considered advantageous:
previous experience in administrative and financial support tasks;
experience in information management;
experience in finance and business management, public procurement or accounting;
experience in supporting project management;
support in organization of press and outreach events;
proofreading and editing, text formatting and graphical files, knowledge of publishing workflows;
experience in assisting in organization of meetings and events.

Computer skills

Essential requirements:

Advantageous criteria:

knowledge and experience in working with databases.
experience in professional layout tools such as Adobe Creative Suite (especially InDesign and Acrobat Pro) or MS Office Publisher.

Language skills

Essential requirements:

Advantageous criteria:

Personal skills:

high level of responsibility and ability to work independently;
high level of service orientation;
ability to work under pressure and experience in organizing work and prioritizing accordingly;
ability to communicate efficiently at all levels internally and externally and in appropriate manner;
strong sense of accuracy and attention to detail;
high level of discretion and ability to handle confidential matters;
proven organizational skills;
ability to adapt to a dynamic working environment;
ability to learn new skills and software;
ability to work in a team.

We offer:

Application deadline: until September 3, 2024

Please be advised that only resumes in English will be considered.

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