mazowieckie / Warszawa, Śródmieście
Administrative Assistant in Operational Support Division / Operational Preparedness and Deployment Unit / Deployment Sector
2026-03-14
For our Client, we are looking for:
Administrative Assistant in Operational Support Division / Operational Preparedness and Deployment Unit / Deployment Sector
Location: Warszawa, Śródmieście
Reference Number: AA/2026
The description of duties is a presented below:
- to provide administrative support in general administrative procedures;
- to support the document flows and archiving;
- to support in drafting notes, letters, reports and follow ups on documents;
- to carry out data entry and support an administration and monitoring of electronic databases; especially Mission Travel related administration;
- to assist in handling correspondence, arranging missions, validating mission claims in line with the financial rules
- to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
- to assist in the preparation of statistical data (tables, graphs and charts);
- to track and file mission expense reports;
- to monitor functional mailboxes and communicate with internal and external parties;
- to support in drafting reports in various areas related to activities.
Requirements:
- Education: successfully completed secondary education related to the business needs;
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
Personal skills:
- high level of responsibility and ability to work independently;
- high level of service orientation;
- ability to work under pressure and experience in organizing work and prioritizing accordingly;
- ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- strong sense of accuracy and attention to detail;
- high level of discretion and ability to handle confidential matters;
- proven organizational skills;
- ability to adapt to a dynamic working environment;
- ability to learn new skills and software;
- ability to work in a team.
We offer:
- contract of employment through the Employment Agency;
- daily remuneration: 76,36€ net;
- medical care, sport card;
- opportunity for development and promotion;
- hybrid working option;
- convenient location of the office - the centre of Warsaw;
Please be advised that only resumes in English will be considered.