Global IT Asset Specialist
Coloplast develops products and services that make life easier for people with very personal and private medical conditions. In Coloplast Business Centre we are responsible for global financial operations, orders administration, HR, IT, Legal support, marketing & data analysis activities, and many others. If you have the right profile and the right amount of curiosity and ambition, you can be a part of this exciting challenge. Curiosity works here!
About the department
DD&IT just redesigned the organization to be fit for the next major focus area and even more maturing our way of working by introducing even more best practices for financials controls, SW&Leasing process, analysis, reporting and benchmark into a Digital, Data and IT context. This is the idea behind establishing the new functional area under the Project Management & Enterprise Architecture department, the Finance and Performance Excellence.
About the job
As part of the Finance and Performance Excellence team, the Global IT Asset Specialist is responsible for managing major leasing contracts, with a focus on enhancing both the controlling process and contract performance. The role also oversees the entire IT Client Asset Lifecycle process for leases, serves as a key point of contact during audits, and ensures seamless collaboration aligned with Project Management & Enterprise Architecture (PMEA) objectives. Additionally, the position drives improvements in cost management and transparency to support the Digital, Data & IT leadership team.
Responsibilities
- Manage the day-to-day operations related to global DD&IT leasing contracts, ensuring that all contracts are up-to-date and properly tracked in accordance with the IT Client Asset lifecycle
- Oversee the Global IT Asset Lifecycle process for leases, including purchasing, escalation, usage tracking, maintenance, and reporting
- Manage all aspects of IT leasing asset procurement and management within the company, including Asset Management solution, internal systems and interactions with external vendors
- Review and verify invoices for leasing agreements, ensuring billing accuracy and resolving any discrepancies with vendors
- Maintain an accurate and comprehensive database of leasing contracts and assets, supporting financial reporting with reliable data for decision-making
- Assist in negotiating contract terms and conditions to optimize costs and compliance
- Act as the area representative/ SPOC for IT Client Asset Management process in Audits (e.g. ISO)
- Oversee the Global Asset Lifecycle process for leases, including purchasing, escalation, usage tracking, maintenance, and reporting
- Manage all aspects of IT leasing asset procurement and management within the company, including Asset Management solution, internal systems and interactions with external vendors
- 2-4 years of proven experience in IT Asset Management and contract managemen including exposure to cooperation with external vendors
- Ability to create, revise and improve processes related to IT Asset Management lifecycle within global environment
- Strong stakeholder management, communication, and partnership skills
- Ability to analyze and structure complex issues effectively
- Bachelor’s degree or equivalent practical experience combining IT and finance areas
- Experience working in an ITIL driven organization will be an advantage
- Strong English skills, both in speaking and writing
- Strong controlling mindset and comprehensive understanding of complex leasing contracts
- Organized and methodical approach to tasks, with the ability to manage multiple contracts and challenges simultaneously
- Process structure and execution
- Forward-thinking and proactive mindset
- Clear and effective communication skills
- Business-focused approach
- Team-oriented with a collaborative attitude
- Decisive and able to make confident decision
- Results-driven with a focus on achieving goals
- High commitment to delivering quality work
- No probation period – long-term contract from the start
- Onsite/hybrid/remote work is possible
- Flexible working hours, Mon-Fri
- International work environment with Scandinavian culture
- Opportunity to use and develop foreign languages in daily work
- Fantastic work atmosphere full of respect and partnership
- Internal trainings available in CPBC Academy
- Great company events
- Sports card
- Private medical care
- Transportation co-funding
- Restaurant card
- Holiday bonus and occasional cards
- Modern workplace
- No dress code zone
- Delicious coffee and fresh fruits