mazowieckie / Warszawa, Śródmieście
Project Assistant in Capability Transformation Division / Transition and Availability Unit
2026-03-14
For our Client, we are looking for:
Project Assistant in Capability Transformation Division / Transition and Availability Unit
Location: Warszawa, Śródmieście
Reference Number: PA/130/2026
Duties and tasks linked to the post:
- to support project team in management of projects;
- to co-ordinate and monitor the workflow of documents;
- to draft notes, letters, reports and follow up on them;
- to prepare and follow-up on financial commitments and documents;
- to monitor the workflow of invoices, payment records and bank statements;
- to prepare the procurement requests, drafts of reimbursement claims in line with the financial rules in place;
- to prepare and or/review the documentation attached to claims, invoices and requests for payments;
- to prepare and monitor contracts;
- to prepare statistical data (tables, graphs and charts) and reports;
- to track and report team hours and file expense reports;
- to perform administrative tasks as required
Requirements:
- Education: successfully completed secondary education related to the business needs;
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
Personal skills:
- high level of responsibility and ability to work independently;
- high level of service orientation;
- ability to work under pressure and experience in organizing work and prioritizing accordingly;
- ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- strong sense of accuracy and attention to detail;
- high level of discretion and ability to handle confidential matters;
- proven organizational skills;
- ability to adapt to a dynamic working environment;
- ability to learn new skills and software;
- ability to work in a team.
We offer:
- contract of employment through the Employment Agency;
- daily remuneration: 96,47€ net;
- medical care, sport card;
- opportunity for development and promotion;
- convenient location of the office - the centre of Warsaw;
- work with professionals.
Please be advised that only resumes in English will be considered.