mazowieckie / Warszawa, Śródmieście
Administrative Assistant in Human Resources and Corporate Services Division / Corporate Services Unit / Building Projects Management Team
dzisiaj
For our Client, we are looking for:
Administrative Assistant in Human Resources and Corporate Services Division / Corporate Services Unit / Building Projects Management Team
Location: Warszawa, Śródmieście
Reference Number: AA/2026
The description of duties is a presented below:
- Supporting the Permanent Premises Project with architectural and technical tasks under the guidance of the Project Manager
- Assisting in the review and coordination of design documentation (concept, building permit, technical and execution designs)
- Supporting the coordination with internal stakeholders, external designers and contractors
- Assisting in the preparation, consolidation and follow-up of technical comments, clarifications and meeting actions
- Supporting site-related activities, including preparation for site visits, inspections and progress monitoring
- Assisting in the preparation of technical notes, presentations, reports and basic drawings/diagrams
- Supporting document management, ensuring that project documentation is properly registered, organised and up to date
- Assisting with data collection and basic analysis related to areas, layouts, quantities or technical parameters
- Supporting the organisation of technical meetings and drafting minutes where required
- Providing general administrative and logistical support to the BPM team
Requirements:
- Education: successfully completed secondary education related to the business needs;
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
Personal skills:
- high level of responsibility and ability to work independently;
- high level of service orientation;
- ability to work under pressure and experience in organizing work and prioritizing accordingly;
- ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- strong sense of accuracy and attention to detail;
- high level of discretion and ability to handle confidential matters;
- proven organizational skills;
- ability to adapt to a dynamic working environment;
- ability to learn new skills and software;
- ability to work in a team.
We offer:
- contract of employment through the Employment Agency;
- daily remuneration: 76,36€ net;
- medical care, sport card;
- opportunity for development and promotion;
- hybrid working option;
- convenient location of the office - the centre of Warsaw;
Application deadline: until 06.03.2026
Please be advised that only resumes in English will be considered.