mazowieckie / Warszawa, Śródmieście
Administrative Assistant in Human Resources and Corporate Services Division Human Resources Unit/Personnel Administration Sector/Expatriate Services Team
2026-08-03
For our Client, we are looking for:
Administrative Assistant in Human Resources and Corporate Services Division Human Resources Unit/Personnel Administration Sector/Expatriate Services Team
Location: Warszawa, Śródmieście
Reference Number: AA/2026_05
The description of duties is a presented below:
- Provide support in general administrative procedures, including visits to public administration offices.
- Verifying, accepting and processing staff’s applications.
- Supporting the review of tax refund claims, invoices and requests for payments.
- Supporting documents’ flow and archiving.
- Carrying data entry, supporting administration and monitoring of electronic databases.
- Monitoring functional mailboxes and communicating with internal and external parties.
- Support for drafting notes, letters, articles, announcements, and reports.
- Assisting in the organisation of online and physical meetings and drafting minutes.
- Performing basic administrative tasks as copying, scanning, etc.
Candidates applying should satisfy the following criteria:
- Education: successfully completed secondary education related to the business needs;
- Work experience: at least 1 year of professional experience in the specific area depending on the business needs;
- Computer skills: very good skills in the main MS Office software (Word, Excel, Outlook);
- Language skills: very good command of both written and spoken English (at least B2) / knowledge of additional EU language.
Personal skills:
- high level of responsibility and ability to work independently;
- high level of service orientation;
- ability to work under pressure and experience in organizing work and prioritizing accordingly;
- ability to communicate efficiently at all levels internally and externally and in appropriate manner;
- strong sense of accuracy and attention to detail;
- high level of discretion and ability to handle confidential matters;
- proven organizational skills;
- ability to adapt to a dynamic working environment;
- ability to learn new skills and software;
- ability to work in a team.
We offer:
- contract of employment through the Employment Agency;
- daily remuneration: 82,95€ net;
- medical care, sport card;
- opportunity for development and promotion;
- hybrid working option;
- convenient location of the office - the centre of Warsaw;
Please be advised that only resumes in English will be considered.
Applications are being accepted until August 14, 2026