wielkopolskie / Poznań
Executive Assistant
2026-04-13
Executive Assistant
Miejsce pracy: Poznań
Executive Assistant
- Provide high quality secretarial and organizational support service,
- Provide full diary management and travel-related support,
- Book flight and travel arrangements, including planning travel itineraries and coordinating with overseas colleagues/external partners (including support for VISAs as required),
- Maintain oversight of calendars, priorities, and key deadlines for the leadership team,
- Interact with team members and proactively offer assistance and solutions,
- Ensure operational efficiency by keeping up to date with systems in FME – Concur, Ariba and others,
- Timely submission of expense claims,
- Follow up on topics and actions if required,
- Assist in operational tasks such as preparing meeting agenda/ making logistical arrangements/communications support and other assigned responsibilities.
Competencies / Experiences
- Has supported senior stakeholders in global teams,
- Proficient in English (both written and spoken) and a 2nd Language preferred,
- Excellent computer skills in Advanced Microsoft Word, Excel, Powerpoint and Outlook,
- Good at prioritization, planning, organising and executing,
- Excellent communication and written skills,
- High initiative, driven, mature, meticulous, with an eye for details,
- Willingness to learn and be a team player with good interpersonal skills,
- Tactful and confidential,
- Capable of working at own initiative without having to wait for instructions,
- Ability work across teams globally,
- Knowledge of Human resources function is a plus.
We offer:
- Group life insurance with PZU (fully financed by the employee),
- Co-financing of Medicover healthcare and Medicover Sport card,
- English language courses,
- Partial reimbursement of the cost of prescription glasses,
- Psychological support,
- Benefits under the Company Social Benefits Fund (ZFŚS),
- “One Year Together” program – an additional benefit granted after completing one full year of employment (settlement period: November–October),
- Annual bonus depending on job grade and fulfillment of specific conditions.